Our Constitution

Name: The name of this organization shall be known as THE MILL BAY GARDEN CLUB. 

 Aims and Objectives:  

1. To foster an interest in gardening in Mill Bay, Shawnigan Lake and Cobble Hill areas;
2. To assist gardeners by providing knowledgeable speakers at meetings;
3. To provide a forum for the exchange of ideas on a formal and informal basis;
4. To encourage participation in and co-operation with other local horticultural groups;

 Membership:  

1. HONORARY MEMBERS may be elected at the Annual Meeting by a majority vote of the members present from among the persons who have contributed time and talents beyond the ordinary.
2. REGULAR MEMBERSHIP is open to any person in accordance with the aims of the club, and who is in good standing regarding dues.

Officers and terms of office:

1. Officers of the Club shall consist of a President, a Vice-President, a Secretary and a Treasurer.
2. Officers shall be elected for a term of one year.  They are eligible to stand for a second time.  To assist continuity in office, it would be desirable if the Vice-President would stand for election as President in the ensuing year.

 Club Meetings:

1. Regular Club Meetings shall be held on a monthly basis excepting July and August.
2. Annual General Meetings shall take place each June, during which the following activities shall be conducted:

• Annual reports
• Setting of Membership Fees
• Election of Officers

Provision for amendments:

The Constitution may be amended at the Annual Meeting, provided notice is given at the previous monthly club meeting.   For its adoption, a resolution to amend the Constitution shall require a 2/3 majority of those voting, a quorum being present.